Frequently Asked Questions

Do I need to register before I submit an abstract?

No, you can submit an abstract now, and register later.

I need an official letter of acceptance

Please go to the submission page where a link appears for users that have an accepted paper to generate the letter by themselves.

If you are co-authoring a paper, please contact the first author to get a copy of the letter. The letter contains the name of all authors.

I did not receive an email confirmation. Was my abstract received?

We don't sent email confirmation at the time of the submission. You will however received an email when a decision is taken about the acceptance of your abstract.

But at any point, you can review abstracts that you submitted by logging in the abstract submission page again. If your abstract appears at the bottom of the page, it was well received and no further action is required from your part.

I need an invitation letter to get a visa

If your paper has been officially ‘Accepted’ and you have paid your registration fee, then the invitation letter will state that payment has been received and your presentation will be included in the conference programme.

If your paper has been officially ‘Accepted’ but you have not paid your registration fee, an invitation letter will be sent out to you stating that your payment has not been received. Your presentation will not be included in the conference programme unless the registration fees have been paid.

If your paper has not been officially ‘Accepted’, no letter will be sent.

If you are not presenting a paper at the conference but still require an invitation letter for your VISA application, follow the process at ‘Registration screens’ below. i. If you have paid your registration fee, the letter will state this. ii. If you have not paid your registration fee, the letter will state that you will only be formally invited to attend once payment has been received.

Please be aware that the organisers of EURO2015 cannot be held responsible for any decisions regarding the issue (or not) of a VISA or for any decision made by the Border Agency personnel at any airport.

Registration screens

At page three of the registration process, you can tick a box saying that you need an invitation letter. You will then be asked to complete your personal details and those shown on your passport. These details will be shown on the invitation letter.

When should I submit my full paper?

The conference only accepts abstracts, so no full paper needs to be submitted. However, there will be one or more special issues of a journal devoted to the EURO-2015 conference. The special issues will have a specific theme and only space for 20-30 papers, so not all delegates can expect to have their full paper published.

Can I submit my full paper to a journal?

Yes, nearly all journals accept that a short abstract has been presented at a conference before the paper is submitted.

Are the papers indexed by ISI or other indexing services?

No. Short abstracts are normally not indexed.

Will there be printed proceedings?

Yes, the abstracts will appear in the electronic proceedings, and a limited number of hard-copies will be printed.

I have some wishes for dates of my presentation

We cannot fulfil wishes for dates, since this would lead to a very fragmented program. Two speakers in the same session may have contradicting wishes, leading to splitting of sessions and streams. In special circumstances, you can try to contact the stream organizer, and ask him/her to schedule your session early/late in the stream. This can often solve the problem, since the streams are scheduled as a block.

When is my talk scheduled?

It takes quite some time to schedule a program with 2300 talks. The program will be available not later than one month before the conference. Until then, we cannot answer questions about when talks are 
scheduled since we do not have the information.

I need to add or remove a co-author

You can still update your abstract by logging in to the submission system. The title of your submitted abstract should appear at the bottom of the page. Click on it, and on the following page, there is an option to add/remove co-authors.

Do I need insurance for myself or my property?

Yes. Whilst every effort has been made to ensure that the details given in the programme are correct at the time of publication, we reserve the right to make any changes that might be necessary, and accept no liability for any loss, inconvenience or disappointment arising. Delegates attending this event do so at their own risk. The OR Society accepts no liability for any loss, theft, damage or injury suffered by a delegate. Delegates should ensure that they have adequate insurance cover.

Who should I contact if I have questions

For questions to the scientific program, letter of acceptance, etc. please contact the program committee on [email protected]. For questions about registration, payments, accommodation, transportation, etc. please contact MCI on [email protected].